ASEP 2018-2019 TUITION BILLING UPDATES
ASEP is Going Green!
Starting in July of 2018, all of ASEP’s 2018-2019 school year invoices and statements will be sent to families via email. ASEP will use the preferred email families indicated on their child’s 2018-2019 application for all invoice and statement communication. Otherwise, we will default to using the “Parent/Guardian One” listed on your child’s application.
Invoices and Statements
ASEP will send families invoices on the 15th of each month for payments for the following month. Thus, the first invoice for the 18-19 school year will be for August 2018 services and will be sent to families on July 15th, 2018. Balance statements will also be sent to families via email on a monthly basis on the 5th of each month.
Tuition Payment and Due Dates
Payment is due in advance on the 25th of the month for care provided the following month. The first month’s tuition plus a non-refundable $50 application fee are due before your child may start at ASEP. If your family already paid the 2018 application fee, you will not be charged for that fee but otherwise it will be reflected on the July 2018 invoice. Please note that qualifying Scholarship families are required to pay the $50 application fee.
Tuition and Recurring Payment Contracts
Along with the monthly invoices, ASEP will be sending families Fall 2018 Tuition and Recurring Payment Contracts via DocuSign. The Tuition Contract will outline the ASEP programs your child(ren) are enrolled in and the monthly tuition costs associated. The Recurring Payment Plan will allow families to sign up for monthly auto-payment options. ASEP plans to send families Fall 2018 Tuition and Recurring Payment contracts during the first week of August 2018. Please note that if we receive your signed Fall 2018 Tuition Contract by August 15th 2018 and you have opted into a Recurring Payment plan, the auto-pay will be initiated for your September 2018 invoice. August 2018 invoices will need to be paid manually via check or online. If your child is accepted into an ASEP program after the first day of school (August 20th 2018), your family will receive a Fall/Spring 2018 Tuition and Recurring Payment contract shortly. Requests for recurring payment plans must be signed and submitted by the 15th of each month for services provided for the subsequent month.
Parents/caregivers who do not qualify for a full tuition scholarship are required to sign and submit a tuition contract to ASEP before your child starts in ASEP programming for the 18-19 school year. If your child changes their “programs enrolled in” for the Spring of 2018, your family will be sent an updated tuition contract which you will be required to sign.
As mentioned above, families will have a chance to sign up for recurring payment plans when signing their Fall 2018 tuition contract. Otherwise, families have the following options to pay their monthly tuition bill or their $50 application fee:
A $25.00 late fee is assessed on payments received after the 1st of the month. Successive $25 late fees will be applied to each subsequent payment that is missed. For example, if you do not pay for two consecutive months in a row you will be billed $50 ($25 * 2 months). Missing three or more payments may result in your child being removed from the program.
There is a $25 charge for returned checks or payments that are not successful due to insufficient funds or because you entered an incorrect or invalid account number.
Please note that there is a $35 fee if you choose to drop or transfer out of a club/s.
Please contact the Site Coordinator for your site in the event that you would like to transfer your child from any of ASEP’s clubs. All families should notify the Site Coordinator of any transfer or drop requests before the monthly billing cycle (the 25th of each month) or they will be charged for the following month’s tuition. Fees are non-refundable – you will not be reimbursed or prorated if you decide to withdraw from any ASEP program after payment is made for the month.
For all programs, your after-care costs are divided equally across all 10 months of the school year. Thus, we do not prorate for shorter months, holidays or when program is extended due to early release week.
Thank you all for being apart of the ASEP Community! We look forward to another successful year of after school programming and will be available to all families for any questions ASEP’s tuition billing process for the 18-19 school year.
Online Payment Option
You can save time by using ASEP's online bill pay feature. Rather than writing out checks, licking stamps, and filing piles of papers, you can set up an online account that will eliminate all of those steps. Click on the button below to pay your ASEP bill online today!
Recurring Payment Plan
ASEP is excited to announce our recurring payment service. Through this service your monthly bill is recurrently charged to your credit card or debited from your checking account on a pre-date every month without you having to do a thing. Please note that ASEP will only be accepting VISA, MASTER CARD, and Discover Cards. We do not accept American Express. If you are interested in the recurring payment plan please email firstname.lastname@example.org and you will receive our application form to begin the process.