ASEP 2019-2020 TUITION BILLING UPDATES
ASEP is Going Green!
ASEP’s 2019-2020 school year invoices and statements will be sent to families via email. ASEP will use the preferred email families indicated on their child’s 2019-2020 application for all invoice and statement communication. Otherwise, we will default to using the “Parent/Guardian One” listed on your child’s application.
Invoices and Statements
ASEP will send families an invoice on the 25th of each month for payment for the following month. Thus, the first invoice for the 19-20 school year will be sent to you on July 25th, 2019. ASEP families will also be send statements with outstanding balances on the 5th of each month. For all programs, your after school care costs are divided equally across all 10 months of the school year. Thus, we do not prorate for shorter months, holidays or when program is extended due to early release week.
Tuition Contracts and Payment Due Dates
Payment is due upon receipt of invoices on the 25th of the month for care provided the following month. The first month’s tuition plus a non-refundable $50 application fee are due before your child may start at ASEP. Along with the invoices, tuition contracts will also be sent out via DocuSign to all paying ASEP families. Parents/caregivers who do not qualify for a full tuition scholarship are required to sign and submit a tuition contract to ASEP staff before your child starts in ASEP programming for the 19- 20 school year.
Recurring Payment Plans & Contracts
Paying families also have an option to sign up for monthly recurring payments on the second page of the tuition contract. Paying families are required submit recurring payment forms by 5th of each month for the following month to be eligible online recurring payments and have that payment reflected on their upcoming invoice.
Reduced Tuition Option
If the tuition increase is a hardship, please contact ASEP’s Administrative Team (email@example.com or 415-255-9319) for more information on reduced tuition availability. If available, this reduced tuition price will be standardized. And, financial information and additional forms will be required for qualification.
As mentioned above, families will have a chance to sign up for recurring payment plans when signing their Fall 2019 tuition contract. Otherwise, families have the following options to pay their monthly tuition bill or their $50 application fee:
A $25.00 late fee is assessed on payments received after a 10 day grace period for invoices sent on the 25th of each month. Successive $25 late fees will be applied to each subsequent payment that is missed. For example, if you do not pay for two consecutive months in a row you will be billed $50 ($25 * 2 months). Missing three or more payments may result in your child being removed from the program.
There is a $25 charge for returned checks or payments that are not successful due to insufficient funds or because you entered an incorrect or invalid account number.
Please note that there is a $25 fee if you choose to drop or transfer out of a club/s. Please contact the Program Director (Ramiro@asepsf.org) in the event that you would like to transfer your child from any of ASEP’s clubs. All families should notify the Program Director of any transfer or drop requests before the monthly billing cycle (the 25th of each month) or they will be charged for the following month’s tuition.
Please give us two weeks notice by letter or email if your child will no longer be attending ASEP. In the event that you choose to remove your child out of ASEP, please contact the Program Director for your site to inform them of your decision. If you fail to notify us by letter or email that you are removing your child from ASEP you are still responsible for any tuition up until the point that we receive official notification.
Fees are non-refundable – you will not be reimbursed or prorated if you decide to withdraw from any ASEP program after payment is made for the month.
We apologize but, in general, we do not have part-time rates available. On the other hand, you are free to share a slot with another family that would like part time care. If you are interested in sharing the cost of program days please contact ASEP’s Administrative Team at firstname.lastname@example.org.
Because our expenses remain constant, there will be no deduction for days when your child is unable to attend.
You can learn more about ASEP's Parent Policies and Procedures here.
Thank you all for being apart of the ASEP Community! We look forward to another successful year of after school programming and will be available to all families for any questions ASEP’s tuition billing process for the 19-20 school year.
Online Payment Option
You can save time by using ASEP's online bill pay feature. Rather than writing out checks, licking stamps, and filing piles of papers, you can set up an online account that will eliminate all of those steps. Click on the button below to pay your ASEP bill online today!
Recurring Payment Plan
ASEP is excited to announce our recurring payment service. Through this service your monthly bill is recurrently charged to your credit card or debited from your checking account on a pre-date every month without you having to do a thing. Please note that ASEP will only be accepting VISA, MASTER CARD, and Discover Cards. We do not accept American Express. If you are interested in the recurring payment plan please email email@example.com and you will receive our application form to begin the process.